## Copy this freight invoice

**FREIGHT INVOICE [unique invoice number]**

Carrier: [legal/trading name, address, registration and tax details where required]

Billing contact: [name, email, telephone]

Bill to: [agreed payer legal name, billing address, accounts-payable contact]

Invoice date: [date] — service/delivery date: [date] — due date: [date]

Currency: [one currency] — agreed payment terms: [reference and terms]

Shipment/load reference: [reference] — purchase order: [if issued]

Rate confirmation/contract: [reference and version]

Collection: [place and date] — delivery: [place and date]

BOL/consignment note: [existing reference] — POD: [existing delivery evidence reference]

| Charge description | Quantity | Rate | Amount |
|---|---:|---:|---:|
| Agreed linehaul, [route/load reference] | [1 trip] | [amount] | [amount] |
| Fuel surcharge, [agreed basis/reference] | [basis] | [rate] | [amount] |
| Approved waiting time, [approval reference] | [billable hours] | [hourly rate] | [amount] |
| Other approved charge, [description/reference] | [quantity] | [rate] | [amount] |

Subtotal: [amount]

Tax: [applicable treatment, rate and amount, checked for your jurisdiction]

Total: [amount] — confirmed payments/credits already applied: [amount]

**Balance payable: [amount and currency]**

Pay: [invoice payment URL or agreed verified bank instructions]

Use payment reference: [invoice number]. Questions/disputed lines: [contact].

The billed party may be a broker or another contracting customer rather than the shipper or receiving warehouse. Check the accepted transport order and billing instructions. A signed delivery document does not, by itself, identify who agreed to pay you.


## Copy the payment cover email

**Subject: Freight invoice [number] — load [reference] — [balance and currency] due [date]**

Hello [accounts-payable name],

Please find invoice [number] for the completed movement [collection → delivery], load [reference], delivered on [date]. The outstanding balance is [amount and currency], due on [date] under [agreed terms reference].

Included: [invoice], [delivery evidence reference] and [approval reference for any extra charges]. Confirmed payments/credits of [amount] have already been applied.

You can pay using [invoice payment link / agreed verified payment method]. Please use [invoice number] as the reference. If a line needs clarification, reply with the charge and the reason so we can address it promptly.

Please confirm receipt and tell us if your agreed submission route requires a different contact or portal. Thank you, [name, carrier and contact details].

This email does not change the due date or introduce new charges. If the customer requires a portal, EDI, factoring submission or another contracted method, follow that process rather than assuming an emailed link replaces it.