Editable example; adapt before sending.

## Copy this podcast editing proposal

**Prepared for:** [client/business and billing contact]. **Prepared by:** [editor/business and contact]. **Proposal reference and date:** [reference/date]. **Valid until:** [date].

**The job:** Edit [one episode / named batch] of [show name] for [intended audience]. We will preserve the agreed meaning and speaking style while making the recording easier to follow. The client remains responsible for the accuracy and permission to publish the content.

**Source allowance:** This price covers [number] source tracks from the same session, with a maximum session duration of [minutes], [number] speakers and [language]. Parallel tracks recorded during one 60-minute session count as one 60-minute session for this allowance; separate sessions, pickups and alternative takes must be listed separately. Accepted inputs: [formats and recording settings]. File delivery method: [private transfer channel].

**Included editing:** [selected work: remove agreed false starts, trim long pauses, balance voices, reduce suitable background noise, place supplied intro/outro and agreed sponsor segment]. Editing depth is [light cleanup / agreed structural edit]. Decisions to remove or reorder substantive statements require [client approval process]. Audio restoration is limited by the source; unrecoverable clipping, missing words or severe overlap may require a new recording.

**Delivered files:** [one final listening file, format/settings], [additional master only if included], and [other named deliverables]. Intended destination: [client's podcast host or other destination]. Expected final duration: [range, if useful]. Video edits, clips, transcripts, show notes, cover art, host uploads and publishing are [excluded / specifically listed with their own price].

**Schedule:** The delivery clock starts after [written acceptance, agreed payment and all usable source files/assets] are received. First delivery: [date or number of business days after that trigger]. The client sends feedback within [days]. A late or replacement recording requires a revised schedule before work continues. A planned publication date is [date]; it is not guaranteed if intake or approval is late.

**Revisions:** The price includes [number] consolidated feedback round(s) on the submitted source material. Send one timestamped list through [channel]. Corrections to my delivery against the agreed brief will be addressed through [process]. New recordings, a different creative direction, extra versions and additional rounds require a separate price and approval before work. Final approval: [named contact and response method].

**Price and payment:** [currency and fee], with [applicable tax treatment stated separately]. Payment is due [agreed trigger/date]. Extras are [rate or separate quote] and are never started without approval. Cancellation, work already performed, rescheduling and refunds follow [your stated terms and applicable requirements]. Payment does not override those terms.

**Rights and handling:** The client confirms the necessary permissions for recordings, guests, music, sponsor material and artwork they supply. Third-party asset licenses remain subject to their own terms. Deliverable rights and any portfolio use are [specific agreement]. Raw files are retained for [period] and transferred/deleted through [method]. AI, cloud processing or subcontractor use is [specific disclosure and permission process]. Nothing is uploaded to an outside processing tool without the agreed permission.

**Acceptance:** Reply with the approval text below, or use [your agreed acceptance method]. Any change to the scope, fee or dates must be confirmed in writing before payment and work proceed.

## Give the client an easy approval reply

**Subject:** Approval — [show], [episode], proposal [reference]

“I approve proposal [reference/version] for [deliverables] at [fee/currency and tax treatment]. The source allowance is [sessions/tracks/minutes]. I will provide the agreed recordings and licensed assets by [date]. The delivery trigger, feedback round, exclusions and payment terms are understood. My billing details are [details]; the person authorized to approve the edit is [name/contact]. Please send the agreed payment link.”

Keep this reply with the exact proposal version. A payment by itself should not leave you guessing which recording or package the client bought. Use a separate suitable agreement when the work needs legal terms or a signature; do not present a checkout as an electronic-signature service.