Editable operational template; replace all brackets and agree applicable terms.

### Project and parties

**Quotation:** [reference], issued [date], valid until [date and time zone]. **Translator:** [legal name, address, contact and applicable registration details]. **Client:** [legal entity, billing address, project contact and purchase-order reference if required].

**Assignment:** Translate [document purpose] from [source language] into [target language and regional variant] for [named audience and intended use]. Deliver [editable file format] and [any additional output]. The client supplies the approved terminology and style reference by [date].

### Source files covered by this price

Use a short file schedule like this alongside the quotation. These are illustrative file names, not actual customer documents.

| Source file | Approved version | Count basis | Included output |
|---|---|---|---|
| product-guide.docx | v3, received [date/time] | [count] source words; [counting tool] | Target-language DOCX |
| packaging-text.xlsx | v2, received [date/time] | [count] words in named sheets/cells | Same named sheets translated |
| Screenshot or linked page | [identifier] | Included only if listed and priced | [Agreed output or excluded] |

**Scope boundary:** Only the listed files and text ranges are included. Embedded image text, hidden spreadsheet content, linked websites, additional languages, desktop publishing and certification are [included as specified / excluded]. A file name alone does not establish its contents: keep the approved copy with the project record.

### Price, delivery and review

**Fee:** [currency and amount], based on [source-word count × rate / agreed hours / fixed project price]. Optional services: [item, quantity, rate and amount]. Applicable taxes: [treatment and amount, where required]. **Total payable:** [amount]. **Payment terms:** [advance amount and timing, balance and due date].

**Delivery:** [date, time zone and channel], conditional on receiving the listed final files, instructions and any agreed advance by [start condition/date]. If those inputs arrive late, confirm a revised delivery date; do not promise the original deadline automatically remains available.

**Review:** [one consolidated feedback round by a stated date] addressing the agreed brief. Corrections to errors against that brief are handled separately from new source content, a different target audience or a changed style direction. Additional scope requires written approval of its price and timing.

**Acceptance:** Please confirm the quotation reference, source versions, deliverables, total, timing and applicable terms in writing. Tell me before accepting if your procurement process requires a purchase order or a different paying entity.

**Subject: Translation quotation [reference] — approval of scope and delivery**

“Thank you for the files. Attached is my quotation for [language pair and purpose]. It covers the versions listed in the file schedule and delivery by [date/time zone], subject to the stated start conditions. Please reply confirming the quotation reference, listed files, total and timing, and provide the purchase-order details if needed. If the source is still changing, let me know before approval so I can agree a suitable handover point.”

If the source changes, send a separate reply: “The replacement [file/version] differs from the approved source. I will review the changes and confirm the additional work, any price adjustment and the revised delivery date. Please approve that update before I proceed with the changed scope.”

Do not treat silence as approval. Preserve the client's actual response and your updated quotation. A payment alone should not substitute for missing language, scope or delivery instructions.