Voice-over quote [reference] — [project]

Voice actor: [business name, contact and required business details]

Client and payer: [commissioning business, named approver, billing entity, purchase-order requirement]

Quote issued / valid until: [dates and currency]

Recording: [language, accent, style, approved script filename/version and maximum word count]. Delivery: [number of files, naming, mono/stereo, sample rate, bit depth and file format]. Music, mixing to picture and live direction: [included or separately priced].

Permitted use: [named brand/campaign], on [specific media and channels], for [territory], from [start date] to [end date]. Paid advertising: [included scope or excluded]. Exclusivity: [none, or defined category, territory and period]. Renewal or wider use requires a separate written agreement and price.

Fees: recording [amount]; editing/file splitting [amount]; the defined usage permission [amount]; agreed extras [amount]. Subtotal [amount]; applicable tax treatment [complete for your circumstances]; total payable [amount].

Revisions: correction of my recording errors [terms]. Client performance adjustments [number/length of rounds and request deadline]. New or changed script after approval [approval and pricing process].

Schedule: I can begin after [script approval, complete brief and agreed payment condition]. Expected delivery [date/time zone] if these are received by [deadline]. Late input or an expanded brief requires a revised schedule.

Payment: [amount or percentage] due [date/milestone], balance [amount] due [date/milestone], using [invoice/payment route]. Cancellation or postponement: [your applicable policy]. The usage permission starts [agreed condition].

Synthetic reuse: this offer does not include voice cloning, model training or creation of new synthetic performances from the recording. Any requested permission needs separate explicit written agreement.

Approval: Please confirm the project, script version, permitted use, fees and schedule in writing. I will then send the agreed payment document. Contact [name/email] before changing the campaign use.


APPROVAL EMAIL / AKKOORDMAIL

Subject: Voice-over quote [reference] — approval and next step

“Hello [name], attached is the quote for [project/script version]. Please confirm the recording scope, named campaign use, total [amount/currency] and delivery schedule. After your written approval, I will send [the agreed advance invoice/payment request]. If the campaign includes paid placements or a different territory or term, please tell me before approval so I can revise the usage line. Thank you, [name].”

Original illustrative commercial template, not legal advice. / Eigen commercieel voorbeeld, geen juridisch advies.