Starting July 1, 2025, a major shift is coming for businesses and freelancers in Spain. The Spanish tax authority (AEAT) is introducing Veri*factu, a mandatory system designed to fight tax fraud and ensure greater transparency in business invoicing. If you’re running a business in Spain—or building invoicing software like PayRequest—this is something you need to be ready for.
Let’s explain what Veri*factu is, how it works, and what it means for your invoicing process!
What is Veri*factu?
Veri*factu is short for Sistema de Facturación Verificado, a verified invoicing system regulated under Spain’s Anti-Fraud Law (Ley 11/2021) and further detailed in Regulation 1007/2023. From mid-2025 onward, all invoices issued by businesses or self-employed professionals must comply with strict digital invoicing standards.
The goal is to prevent manipulation of invoices and ensure all taxable income is properly reported to the AEAT. While Spain has allowed digital invoicing for years, Veri*factu takes it to the next level: this isn’t just about creating PDFs—it’s about real-time, verifiable, tamper-proof records.
Who Does Veri*factu Apply To?
If you are a business owner, freelancer (autónomo), or represent a company that issues invoices in Spain, Veri*factu applies to you. It also includes foreign companies with a permanent establishment in Spain. There are no exceptions based on company size.
This is not optional. Whether you invoice B2B or B2C, you’ll need to switch to Veri*factu-compliant billing softwarebefore the July 2025 deadline.
Key Requirements Your Invoicing Software Must Meet
Under the new rules, your invoicing software—whether custom-built or third-party—must follow specific technical standards:
- Invoices cannot be altered or deleted after they’re issued.
- Each invoice must include a digital signature or hash that verifies its integrity.
- The system must keep an audit log (registro de eventos) that records all actions taken—when, how, and by whom.
- It must offer the ability to automatically send invoices to the AEAT through the Veri*factu channel, either in real time or in batches.
You’ll also be required to include a legal note on every invoice, such as:
“Factura verificable en la sede electrónica de la AEAT.”
How PayRequest is Preparing for Veri*factu
At PayRequest, we are committed to helping businesses across Europe and Latin America stay ahead of compliance requirements. Our development roadmap includes full support for Veri*factu, ensuring that all invoices generated through PayRequest will be:
- Immutable and legally compliant
- Cryptographically signed for integrity
- Fully traceable with a built-in audit trail
- Compatible with automatic AEAT submission when needed
We’re also working on localized guidance and interfaces in Spanish to support freelancers and companies operating in Spain, with minimal friction.
Will AEAT Receive Every Invoice Automatically?
Not necessarily. Veri*factu introduces two modes of operation:
- Standard Mode: The system generates compliant invoices, but submission to AEAT is optional unless required by law.
- Veri*factu Mode: Invoices are not only compliant but also automatically submitted to AEAT.
Whether you must operate in Veri*factu mode depends on your sector, revenue, or previous compliance history. However, software providers like PayRequest must support both modes, so businesses can choose or comply when needed.
The Cost of Non-Compliance
The AEAT is clear: failure to comply with the new regulations can lead to fines, audits, and tax complications. Using uncertified or non-compliant invoicing tools after July 1, 2025, is a direct violation of the law.
Especially if you’re using custom software or legacy systems, you’ll need to start migrating well before the deadline. Don’t wait until June 2025 to find out your invoicing solution doesn’t meet the standard.
Get Ready Now
Veri*factu is not just a software update—it’s a shift in how Spain manages business transparency. Businesses should begin preparing now, even if the enforcement date feels far away.
Whether you’re a freelancer issuing 10 invoices a month or a SaaS company billing thousands, adopting a Veri*factu-compliant solution like PayRequest will ensure you stay on the right side of the law—and save time, stress, and penalties later.
Ready to Future-Proof Your Billing?
At PayRequest, we’re already building the future of compliant billing across Europe and beyond. Our team is working to make Veri*factu support seamless, so you don’t have to worry about the technical details.
Contact PayRequest to request early access to our Veri*factu-ready features.
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