Security Deposits for Landlords & Property Managers

Security deposits for landlords, collected from anywhere

As a landlord or property manager, send your tenant a payment link for the security deposit or holding fee — they pay by card or digital wallet, from any country. Choose a pre-authorization hold for refundable deposits or capture upfront for holding fees, then refund or deduct with a click when the time comes.

Start freeSee how it works
190+
Countries
135+
Currencies
20+
Payment methods
2%
Capped at €25/txn
The wall

Collecting a deposit shouldn't be the hardest part of being a landlord

Most landlords and agents discover the same gap the first time a deposit doesn't fit the usual pattern: a tenant abroad, a holding fee that needs to be refundable, or a shared house with several deposits running at once. Bank transfers and cash work — until they don't.

  • International tenants can't always pay into your local bank account — SWIFT transfers take days and add fees on both sides.
  • Holding deposits need to be small, time-boxed, and easy to refund — informal bank transfers make all three harder.
  • HMOs and shared houses mean several deposits at once, each on its own move-in and move-out date.
  • Cash and bank transfers leave no clean record if a dispute ever reaches a deposit scheme or small claims court.
The fix

One payment link for every deposit a landlord collects

Whatever you're collecting — a refundable security deposit, a holding fee, or a per-room deposit for an HMO — PayRequest gives landlords and property managers a payment link your tenant can pay from anywhere, with a clear record of what happens next.

Accept deposits from anywhere

Tenants pay by card, Apple Pay, Google Pay or PayPal — no IBAN or local bank account required, from 190+ countries and 135+ currencies.

Hold or capture — your call

Use a pre-authorization hold for refundable deposits, or capture upfront for holding fees. Release, capture in full, or capture part of it later.

One record per deposit

Every deposit — a holding fee, a full security deposit, or a single room in an HMO — gets its own timestamped payment record.

Refund in a click

Full refund, partial refund with a note for deductions, or convert a holding fee into the security deposit — all from one dashboard.

Walkthrough

From payment link to refund, in four steps

01

Set your deposit amount and type

Choose a holding fee, a full security deposit, or a per-room deposit for an HMO. Set the amount once and reuse it for every new tenant.

5 min
02

Send a payment link

Email or text the link to your tenant or applicant. They pay by card or digital wallet — wherever in the world they happen to be.

2 min per tenant
03

Hold, capture, or track

Choose a pre-authorization hold (funds reserved, not charged) or capture immediately. Track the status of every deposit in your dashboard.

Automatic
04

Refund or settle at move-out

One-click full refund, partial refund with a note for deductions, or release the hold entirely — each deposit settled independently.

On move-out
Built for every kind of let

Whatever you're letting, there's a way to collect the deposit

International tenants

Letting to someone abroad? Collect the deposit without a local bank account on either side.

Read the guide

Holding deposits

Secure a booking before the lease is signed, with a clear, refundable holding fee.

Read the guide

HMOs & room rentals

Track each lodger's deposit separately, room by room — no property management software needed.

Read the guide

Vacation rentals

Pre-authorize a damage deposit before check-in and capture only if something's actually damaged.

Explore vacation rentals
Under the hood

What landlords need to know

PayRequest sits alongside your existing lease paperwork and legal obligations — it handles the payment itself, with the transparency to back you up if a deposit is ever questioned.

  • No PayRequest fee unless a payment succeeds — 2% capped at €25 per transaction, with no extra charge for international cards.
  • Pre-authorization holds typically last 7–30 days depending on the card network, giving you time for move-in or move-out inspections.
  • Every payment, hold, capture, and refund is logged in an activity log for a clear audit trail if a dispute ever arises.
  • PayRequest handles the payment — it works alongside your existing lease paperwork and any tenancy deposit protection scheme you're required to use.
FAQ

Frequently asked questions

Can I collect a security deposit from a tenant who doesn't have a bank account in my country?+
Yes. Send them a PayRequest payment link and they can pay by debit/credit card, Apple Pay, Google Pay or PayPal — none of which require a bank account in your country. The card network handles any currency conversion automatically.
What's the difference between a holding deposit and a security deposit?+
A holding deposit is a small, usually refundable payment that reserves a property before the lease is signed — often around one week's rent. A security deposit is larger (often 4–5 weeks' rent) and covers potential damage or unpaid rent for the duration of the tenancy. See our holding deposits guide for the full breakdown.
Can I track deposits separately for each room in an HMO?+
Yes. Create a separate payment link for each room or lodger, and each one becomes its own payment record with its own hold, capture, and refund history — settling one room never touches another.
How do refunds work?+
From your dashboard, you can issue a full refund, a partial refund (with a note explaining any deduction), or release a pre-authorization hold entirely. Refunds are tracked against the original payment automatically.
Does PayRequest replace my tenancy deposit protection scheme?+
No. PayRequest handles collecting, holding, and refunding the payment itself — it doesn't replace any legal requirement to register a deposit with a scheme such as the UK's DPS, mydeposits, or TDS, or equivalent schemes elsewhere. You still register the deposit as required by local law.
Security Deposits for Landlords

Collect your next deposit, wherever your tenant is

Send a payment link, choose a hold or capture, and refund with a click — no bank details exchanged, no chasing transfers.

Start freeRead the international tenant guide
Related guides
International Tenant Deposits
Holding Deposits Explained
Room Rental & HMO Deposits