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Billing
How to Bill Hosting Clients: Complete Guide for Web Hosting Providers (2026)
Learn how to set up billing for your hosting business without complex software like WHMCS. Covers billing models, domain renewals, payment methods, and automation strategies.
January 15, 202614 min read
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PayRequest Team
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Frequently Asked Questions
What's the best billing model for web hosting?
Monthly recurring billing with annual discounts is the most common model. Charge monthly for flexibility, offer 10-20% discounts for annual prepayment, and automate renewals to reduce churn and administrative work.
How do I handle domain renewals and hosting together?
Bundle domain and hosting on synchronized billing cycles. Use automated reminders 30 days before expiry, enable auto-renewal with stored payment methods, and send clear invoices showing both services.
What payment methods should I offer hosting clients?
Offer credit cards for convenience, SEPA/bank transfers for lower fees on B2B accounts, and iDEAL or local methods for regional customers. PayRequest supports 20+ payment methods through Stripe, Mollie, and PayPal.
How can I reduce late payments from hosting clients?
Send automated reminders at 7, 3, and 1 day before due date. Offer multiple payment methods, enable auto-pay for recurring services, and use dunning automation to recover failed payments automatically.
Do I need WHMCS to bill hosting clients?
No. WHMCS is complex and expensive ($35+/month). If you don't need server automation, modern billing tools like PayRequest offer invoicing, subscriptions, and customer portals at a fraction of the cost (from €5/month).
How do I handle prorated billing for hosting upgrades?
Calculate the remaining days on the current plan, credit that amount, then charge the difference for the upgrade. Most billing platforms handle proration automatically when you change subscription plans.
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